Music Archives Gallery is committed to protecting and respecting your privacy. This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our practices regarding your personal data and how we will treat it. We may collect information from you online through:
- Our use of cookies (please see our policy for more information);
- Your sign up to our e-newsletter;
- Your contacting us with enquiries, comments, and contributions;
- Your registrations for any events run by Music Archives Gallery.
- Buying or selling items through the MAG_BTM Store.
If you take one the steps mentioned above, we may collect and process personal information about you such as:
- Your name and contact details, including email address, physical address and telephone numbers;
- Information about your computer and about your visits to and use of this website, including your IP address, geographical location, browser type, referral source, length of visit and number of page views. We will only ever review this data in anonymised aggregate form;
- Information about any marketing and/or communications preferences you give;
- Information needed to fulfill orders through selling or buying through the MAG_BTM Store including your financial data and bank and payment card detail; transaction data including details about payments to and from you and other details of items you have purchased through our website; contact data which includes billing address, delivery address, email address and telephone numbers.
Additionally, we use this Order Information to:
- Communicate with you;
- Screen our orders for potential risk or fraud; and
- When in line with the preferences you have shared with us, provide you with information or advertising relating to our products or services.
- Records of correspondence, if you have contacted us.
Applicable law recognises certain categories of personal information as sensitive and therefore requiring more protection, including health information, ethnicity and political opinions. We do not collect sensitive personal data about you. We would only collect sensitive personal data if there is a clear reason for doing so, and will only do so with your explicit consent.
We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. By law we have to keep basic information about our customers who buy and sell items (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes.
As a general rule, we will not keep your data for more than six years after the date of your last interaction with us but we may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you. Personal data in relation to individuals who have contributed material or interviews for the website will be kept by Music Archives Gallery will only be used for correspondence with the individual or company themselves. It will not be passed on to anyone else. In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
Applicable law recognises certain categories of personal information as sensitive and therefore requiring more protection, including health information, ethnicity and political opinions. We do not collect sensitive personal data about you. We would only collect sensitive personal data if there is a clear reason for doing so, and will only do so with your explicit consent.
Keeping your data
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. By law we have to keep basic information about our customers who buy and sell items (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes.
As a general rule, we will not keep your data for more than six years after the date of your last interaction with us but we may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you. Personal data in relation to individuals who have contributed material or interviews for the website will be kept by Music Archives Gallery will only be used for correspondence with the individual or company themselves. It will not be passed on to anyone else. In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
Communications and marketing
Where you have provided the appropriate consent (eg newsletter), we will contact you by e-mail, to let you know about recent MAG_BTM activities including new items for sale on the site that we consider may be of interest. You will be able to manage your subscription preferences and unsubscribe at any time.
Security of and access to your personal data
We endeavour to ensure that there are appropriate and proportionate technical and organisational measures to prevent the loss, destruction, misuse, alteration, unauthorised disclosure of or access to your personal information. For example, we conduct regular data deletions and anonymise data where applicable.
Your information is only accessible by those working for MAG_BTM.We may also partner with other organisations, and in so doing transfer and/or acquire personal data. In such cases, we will make it clear who we are working with at the point where you give the appropriate consent.
Please note that some countries outside of the UK and European Economic Area (“EEA”) have a lower standard of protection for personal data, including lower security requirements and fewer rights for individuals. We may transfer and/or store personal data collected from you to a destination outside the EEA, for example, so that it may be processed for us by agencies and/or suppliers. If we transfer and/or store your personal data outside the EEA we will take reasonable steps to ensure that the recipient implements appropriate measures to protect your personal data.
Other disclosures
In addition to the disclosures reasonably necessary for the purposes identified elsewhere in this Privacy Policy, we will disclose your information to regulatory and/or government bodies and/or law enforcement agencies upon request, when required to do so in order to satisfy legal obligations which are binding on us.
Third party websites
We link our website directly to other sites. This Policy does not cover external websites and we are not responsible for the privacy practices or content of those sites. We encourage you to read the privacy policies of any external websites you visit via links on our website.
Your rights
You have the right to:
- be informed about how your information will be used;
- ask for confirmation of what information we hold on you;
- request a copy of this information;
- delete your personal information from our records;
- update your personal information;
- obtain a copy of your personal information we hold for your own purposes.
For all enquiries about your personal information rights, email info@musicarchivesgallery.com. You have the right to contact the Information Commissioner’s Office should you wish to complain about how your information has been handled. Helpline number: 0303 123 1113. ICO website: https://www.ico.org.uk.
Every effort is made to ensure that the information provided on this site is accurate and up to date, but no legal responsibility is accepted for any errors, omissions or misleading statements. Music Archives Gallery Ltd is not responsible for, and cannot guarantee the accuracy of, information on sites that it does not manage; nor should the inclusion of a link be taken to mean endorsement by MAG_BTM of the site to which it points.
Copyright
This site is available only for your personal, non-commercial use. You may not copy, reproduce, republish, post, distribute, transmit or modify in any way all or any part of this site. The copying and use of the MAG_BTM logo is not permitted without approval of Music Archives Gallery Ltd. Permission requests should be directed to info@magbtm.com. Company Limited by Guarantee Registered in England and Wales No. 12927090.